With businesses using so many different tools nowadays, managing your users across those services has become a chore. Your team is forced to manage several sets of login credentials for all of these apps. It often becomes inconvenient and leads to an increase in password resets. It also creates a potentially disastrous security problem: password re-use. If your users are using the same password across multiple different sets of credentials, one accidental leak could compromise all of your data.
Enter Single Sign-On
Single Sign-On (SSO) is simply a term used when multiple systems are connected to one user management service (sometimes called an identity provider or source of truth). When properly implemented your team members use just one account to access all of your applications, usually only having to sign on a single time. This provides an obvious level of convenience: your team members only need to know one set of credentials to access the tools they need to do their best work.
By utilizing one corporate account, your team members can practice good security standards by using strong passwords and multi-factor authentication. Let’s explore the security benefits of Single Sign-On further:
SSO is not password reuse
Unlike using the same password on multiple services, single sign-on uses special protocols to secure communicate authenticated user information to your apps. This means that the application they’re signing on to does not necessarily need to know your team passwords. Once you sign on to the SSO service, it will remember who you are and automatically and securely sign you into your other applications.
SSO allows for easy user onboarding and offboarding
It’s only natural that you’re going to hire new team members, and those team members probably won’t be around forever. SSO saves you time when onboarding a new hire by automatically provisioning your users to all of your compatible applications. This means your users are created in one system and are automatically added to the other systems they need.
Just as importantly, you need to ensure that someone who leaves your team or changes roles maintain the proper level of access (even if its none). if you have to go through a myriad of different systems to disable a user’s access, you could potentially forget a step or forget a system altogether. This could potentially mean that a former team member still has access to your critical data. SSO alleviates this worry because you only need to disable their access in one-spot to prevent them from accessing all of your applications.
SSO allows for a consistent security policy
Different application providers offer different levels of security. By implementing SSO, you can establish a security policy that is appropriate for your business. Further, you can require higher levels of assurance based on the sensitivity of the data your safeguarding.
For example, you can implement Multi-Factor Authentication to secure your single sign-on, thereby enabling Multi-Factor Authentication for all of your applications (or selected applications) in one single swoop. If your team is using Azure Active Directory (provided by Stellar IT), the process can be simplified even further by using connected Windows accounts (which will automatically and securely sign your team into their applications).
Ready to learn more about implementing Single Sign-On for your business? Contact us today to learn about Stellar IT, our complete Business IT as a Service solution!